JOB DESCRIPTION
Business Manager-1.0 FTE
Purpose Statement
The Business Manager oversees the District accounting operations, budget preparation and adoption, district bank accounts, financial and personnel reporting, annual district audit, manages human resources, maintains personnel files and assists with employee benefits and employee hiring /separation processes.
Reports to Superintendent.
Essential Functions
- Supervise and manage the financial affairs of the District-reporting to the Superintendent and the Board
- Supervise all accounting operations
- Serve as the District’s procurement officer and oversee all purchases to ensure bidding requirements are met
- Supervise and prepare monthly warrant registrations, deposits, and investments/withdrawals with the Yakima County Treasurer’s office
- Supervise the collection, safekeeping and distribution of funds
- Calculate and forecast enrollment growth for the District
- Develop the district’s revenue forecast (F-203) and annual budget (F-195), and four-year budget (F-195F).
- Prepare the District’s year end financial statements (F-196), and corresponding Notes to the Financial Statements and Schedule of Expenditures from Federal Awards (SEFA).
- Administer a budget control system for the District including coordination, processing and controlling the transfer of budgeted funds
- Supervise and evaluate district office staff
- Responsible for the receipt and expenditure of District funds
- Perform monthly reconciliation/balancing to the County Treasurer’s report and prepare District monthly financial reports
- Oversee the maintenance of the general, revenue and appropriation ledgers
- Manage District grants and submit monthly reimbursement claims
- Manage the cash flow analysis, investments, and banking services for the District
- Serve as facilitator of annual financial audits, and other program audits for the District
- Assists with maintaining employee personnel files, including recording of educational credits, degrees, certification, and experience.
- Assists with processing job postings (internal and external), employee hiring and separation paperwork
- Assists with managing employee health and supplemental benefits, as well as leave balances
- Assists with other human resources activities
- Process L&I injury claims
- Represent the District in negotiations with employee groups
- Responsible for implementation of all required state and federal accounting and personnel procedures pertaining to school district operations
- Prepare and distribution monthly board packets, and attend all board meetings and record minutes
- Post board information to the District website
- Occasionally perform work beyond a standard 40-hour work week when work-load requires
- Perform other duties as assigned by the Superintendent
Required Qualifications
- Experience with the Washington State School District Accounting Manual and Washington School Information Processing Cooperative (WSIPC) computer-based accounting program
- Experience in accounting procedures and budget oversight of school or public/municipal financial operations or equivalent experience
- Must be able to maintain confidentiality
- Effective human relation skills to establish productive and positive relationships with others
- Ability to work/communicate with staff and public
- Ability to work under multiple time-pressure deadlines simultaneously
- Knowledgeable in use of technology and software necessary to fulfill job requirements
- Clearance for State and National background checks as a result of fingerprinting; successfully pass criminal records check
Preferred Qualifications
- Bachelor’s Degree in Business Administration, Accounting or closely related field or equivalent experience
- Experience in Human Resources with knowledge of leaves such as PFML
- Experience in supervising staff
- QMLATIV (Skyward) Fiscal Module experience
- Knowledge of food services, pupil transportation and operations
- Bilingual preferred but not required
- Knowledge of Point of Sale System (E.G. Intouch)
Terms of Employment:
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Total Work Days:
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260
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Paid Optional Days:
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10
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Paid Holidays:
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11
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Vacation Days:
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20
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Salary:
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Dependent Upon Experience
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FLSA Status:
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Exempt
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Benefits:
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Health Insurance (Medical, Vision, Dental, LTD, AD&D, and Life)
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